Title of Sway

Embed a Live Word Document into a Microsoft Sway Presentation

If you’re using Microsoft’s Sway and you want to insert a Word document, there’s just a couple easy steps to do it.

Title of Sway
The title of your Sway

Create a new Sway and give it a title. I’ve called this one Embedding a Word Document.

Media group
Choose the media group

Next, click the plus sign to add more content. Choose the Media group then click the Embed option.

Embed
Choose the embed option

Video explanation

https://www.youtube.com/watch?v=9Cnb9eqSvnA”

Create new Word document
Create a new Word Document
Upload Word document
Upload an existing Word document

Sway is now waiting for the embed code. You need to get the code from your Word document after you’ve uploaded it to OneDrive (or created it online to begin with). So, assuming you’ve uploaded your Word document, we’re going to step forward from that point. If you haven’t done that, you need to open up OneDrive and upload it.

Embed option in Word
Embed option in Word online

In the online Word document, go to Share and embed and the code is down here waiting for you. It’s all highlighted. Copy the embed code from your clipboard and go back to your Microsoft Sway. Go to the box waiting for your input, and paste the code.

Embed card with code
Sway card with embed code

You’ve embedded that Microsoft document. This is live. If you were to update this in Word, this document that’s showing here would be updated. You can also interact with this document to a certain extent with the icon lower right hand corner. You can download it or print it.

Sway with embedded document
Sway with embedded document
Title of Sway

Embed a Live Excel Spreadsheet into a Microsoft Sway Presentation

If you’re using Microsoft’s Sway and you want to insert an Excel spreadsheet, there’s just a couple easy steps to do it.

Title of Sway
The title of your Sway

Create a new Sway and give it a title. I’ve called this one Embedding an Excel Spreadsheet.

Media group
Choose the media group

Next, click the plus sign to add more content. Choose the Media group then click the Embed option.

Embed
Choose the embed option

Video explanation

Create new Excel workbook
Create a new Excel workbook
Upload Excel workbook
Upload an existing Excel workbook

Sway is now waiting for the embed code. You need to get the code from Excel after you’ve uploaded it to OneDrive (or created it online to begin with). So, assuming you’ve uploaded your Excel flle, we’re going to step forward from that point. If you haven’t done that, you need to open up OneDrive and upload it.

Embed option in Excel
Embed option in Excel online

In the online Excel workbook, go to Share and embed and the code is ready at the bottom of the next window. You will be presented with a screen to select different parts of your spreadsheet, leave it at the default for now. Copy the embed code from your clipboard and go back to your Microsoft Sway. Go to the box waiting for your input, and paste the code.

Embed card with code
Sway card with embed code

You’ve embedded that Microsoft document. This is live. If you were to update this in Excel, this document that’s showing here would be updated. You can also interact with this document to a certain extent with the icon lower right hand corner. You can download it or print it.

Sway with embedded document
Sway with embedded document
Sway with Google Doc

Embed a Google Doc into a Microsoft Sway Presentation

If you’re using Microsoft’s Sway and you want to embed a Google Doc, there’s just a couple easy steps to do it.

Sway with Google Doc
The title of your Sway

Create a new Sway and give it a title. I’ve called this one Embedding a Google Doc.

Media group
Choose the media group

Next, click the plus sign to add more content. Choose the Media group then click the Embed option.

Embed
Choose the embed option

Video explanation

https://www.youtube.com/watch?v=dQT1h2Ph0CY”

Publish to the web
Publish your Doc to the web
Publish button
Click the publish button

Sway is now waiting for the embed code. You need to get the code from your Google Doc by going to the document’s File menu and choosing Publish to the web. Once in the Publish to the web page, you need to click the blue Publish button one time to open up the Doc. After you have clicked Publish, you can highlight the embed code and copy it to your clipboard.

Embed code for Docs
Embed option in Google Docs

Go back to your Microsoft Sway. Go to the box waiting for your input, and paste the code.

Embed card with code
Sway card with embed code

You’ve embedded that Google Doc. This is live. If you were to update this in Docs, this document that’s showing here would be updated. You can also interact with this document to a certain extent with the icon lower right hand corner. You can download it or print it.

Finished sway with Google Doc
Sway with embedded document
Slide with table embedded into it

Embed a Live Google Spreadsheet into Google Slides

If you are using Google Slides to create a presentation with data from a Google Sheet, you may want to show that data as a linked table. If you create the table in Google Slides with no linking, it will not update if the data in the Google Sheet changes. Also, this is double work as the data is already in the Sheet, so re-typing it is a waste of time. Below are instructions on how to embed a live Google Sheet directly into your Google Slide. The table that is created will update with one-click and can be styled however you like. Live links to the Slide and Sheet shown in this tutorial are at the end of this article.

Delete the existing text box

Slides wants a blank area for the table. If you have a text box in your slide, delete it to make a nice, big open space.

Text box to be deleted
Text box to be deleted
Watch the video

Create the Sheet

You need a spreadsheet created in Google Sheets with the table of data that you want to display in your Google Slide. In your spreadsheet, highlight the range that you want, right-click, and select Copy.

Table to Copy
Table to be copied

Paste it into your Slide

Then, go to the location in your Google Slides where you would like the table to be inserted. Right-click with your mouse and choose Paste. After clikcing, a window will pop-up asking you if you want to Link to spreadsheet or Paste unlinked. Choose Link to spreadsheet and click Paste.

Table to Link
Choose Link to spreadsheet

Oh yes, that’s a live, linked table that you’re seeing.

Slide with table embedded into it
Google Slide with embedded Sheet

Working with your embedded table

Updating the embedded table

After linking the table, if you want to change the data within the table, you can go back to the Google Sheet to make the changes. When you come back to the Google Slide after making the changes, there will be a new option available to update the table when you right click on the table as shown in the picture below.

No update option showing
Update option showing

Adding rows

If you add rows to your table in Sheets, you may notice that the added rows don’t show up in the linked table in Slides. You will need to go back to the table in Slides after making the change, left click the more button (three vertical dots), and choose Change range.

Change range option
Option to change the range

Conclusion

Following the steps above should provide you with an easy way to insert a live, linked spreadsheet into your Google Slides. Enjoy!

Live Google Slide with an embedded Sheet

Live Google Sheet that is being embedded