Microsoft To-Do – Full Tutorial With My Day and Grouped Lists

Purpose

Microsoft To-Do is a task management app that works on your phone, tablet, and computer. The app takes a simple to-do list, much like the one in Outlook, and adds a few new twists to it. It can be used with Outlook, as the tasks will mostly synchronize, or on its own as a stand alone.

Tasks in Outlook
Tasks in Outlook

Keep in mind that, if you are a heavy task user in Outlook, not everything will synchronize. Flagged e-mails will not show nor will task assignments or file attachments. At this point, To-Do is best used as a stand alone app to get a fresh start if you want to move away from using tasks in Outlook.

Availability

Microsoft To-Do is available for free and it also will pop up now as a new app that’s part of Office 365. If you’re at work and you have a paid subscription, you can use it as part of the Office 365 ecosystem. On a PC, it can be used through a web browser or downloaded from the Windows Store and installed on your PC. The tasks will sync with all other instances of To-Do that you have installed and linked to your Microsoft account.

app in Office 365
Part of Office 365

Even if you are not an Office 365 subscriber, it can be downloaded from the Microsoft Store onto your PC or installed on your phone.

To-Do in Android Play Store
Android Play Store

Basic Use

Video explanation

At the basic level, the tasks in the section called To Do’s are a simple list of your tasks. If you right click on one, you can set a reminder at a specific date or mark it complete.

Right-click options
Right-click options
Double-click menu
Double-click menu

If you double-click on a task, there is a simple field for notes but, keep in mind, you can’t attach files, at least not at the date of this writing which is February of 2018. That’s a little bit different than Outlook, but it does keep it nice and simple. Once you set a due date, you can also set the task to repeat at certain intervals.

The other thing you can’t do is assign these tasks to someone else. To-Do is just for your own use right now.

Taks Lists

In addition to it just being a plain list of tasks like Outlook, one of the big new things you that you can do is create task lists. You can customize the theme of each list and, of course, you can add emojis to each one. Left-click in the text field where the name of your list is. Different choices for emojis pop up as choices. If you don’t see what you want, you can surf the web and copy and paste an emoji from there.

Task lists
Task lists
Emoji for list
Emoji for list

You can also change the color of each of your tasks. If you get all hot when you work out, maybe you want it red. I made the purchases green, right? Because I’m spending money.

Red theme
Red theme
Green theme
Green theme

My Day

In addition to grouping things in lists, the another innovation as far as tasks go is the My Day function. At the beginning of each day, you open up My Day and it’s blank. The thought is you may have all of these tasks that are nicely categorized and they’re dated, but YOU choose what you do that day.

My Day
My Day

Click on the smart suggestion light bulb and it’s going to suggest things that you do today based on what you have in these lists and what the due dates are. I decided that clean my room is due today but there’s no way I’m doing that.

Light bulb
Click on the light bulb
Smart Suggestions
Smart Suggestions

Now choose what you want to do with your day from scratch. This will give you a fresh list totally under your control. You can left-click and you can reorder by holding down your left mouse key or your finger if you’re on mobile and dragging it down. If you get it done, mark it as completed. If you decide you’re not going to do it, remove it from My Day by moving it to another list. If you decide you don’t want to do something on your My Day list at all, just delete it.

Conclusion

That pretty much covers Microsoft To-Do. There’s not too much clutter with it. It’s relatively simple it just lets you organize what you’re doing during the day and you can decide what tasks you see in your day and which ones you don’t.

Microsoft To-Do – Using the My Day feature

Purpose

Microsoft To-Do is a task management app that works on your phone, tablet, and computer. The app centers on a simple to-do list, much like the one in Outlook, but adds a few new twists to it. It can be used with Outlook, as the tasks will mostly synchronize, or on its own as a stand alone.

Tasks in Outlook
Tasks in Outlook

Basic Use

Video explanation

My Day

The big innovation with To Do is the My Day function. At the beginning of each day, you open up My Day and it’s blank. The thought is you may have all of these tasks that are nicely categorized and they’re dated, but YOU choose what you do that day.

My Day
My Day

Click on the smart suggestion light bulb and it’s going to suggest things that you do today based on what you have in these lists and what the due dates are. I decided that clean my room is due today but there’s no way I’m doing that.

Light bulb
Click on the light bulb
Smart Suggestions
Smart Suggestions

Now choose what you want to do with your day from scratch. This will give you a fresh list totally under your control. You can left-click and you can reorder by holding down your left mouse key or your finger if you’re on mobile and dragging it down. If you get it done, mark it as completed. If you decide you’re not going to do it, remove it from My Day by moving it to another list. If you decide you don’t want to do something on your My Day list at all, just delete it.

Conclusion

To Do’s power lies in its comfortable resting spot in the Office 365 environment which gives it integration with Outlook. The My Day function sets it apart from Outlook and makes it a worthy candidate for your organization app of choice.

Cast your Android screen to Windows 10 – No apps, no cables

If you have an Android phone and you have Windows 10 on your computer, you can project your screen from your phone onto your computer’s screen with no extra apps no cables. These steps and the accompanying screen shots are from a Samsung Galaxy S6.

Smart View

First, take your finger and swipe down from the top of your phone. Swipe down again and you’ll see some of these built-in apps. Swipe to the right and what you’re looking for is Smart View. Press Smart View with your finger and it’s going to start projecting your phone.

Smart View
Smart View

 

Now go back to your computer. Type the Windows key and then type connect into box where you cursor is waiting at the bottom of the Start menu. After you type a few letters, the Connect app will be selected. Press enter to start it.

Search for Connect
Search for Connect
Connect app
Connect app

The Connect app will search for your phone’s signal that is being projecting by Smart View. Your phone and your computer will look for each other and then connect. That’s all. Two steps and we’re already pretty much done. You’ve projected your Android phone screen on to a computer running Windows 10.

Connect on the desktop
Connect on the desktop

Waze – Remove duplicate contacts on Android

If you have recently installed the Waze app on your Android phone like I have, it works great. But, one odd thing that happens is that you have a lot more contacts. If you look at the contact list, a lot of them are just duplicates of existing contacts.

list of duplicated contacts
List of duplicated contacts

When you open up the contact, you see the little icon down at the bottom that shows you where the contacts are coming from.

icon showing that contact is from Waze
Contact details showing Waze icon

Video Explanation

They are coming from the Waze app. So, I got curious and I uninstalled and reinstalled the app. Lo and behold, it does ask to access your contacts.

Waze asking for access
Waze asking for access

Why you would ever want a GPS navigation app to access your contacts is beyond me but it asked me and technically I said yes. I never pay attention to these permissions but I probably should, as should all of us. The way to solve this without removing Waze from you phone is to go into your settings, go to accounts, and then select the Waze account.

List of accounts including Waze
List of accounts including Waze

Go ahead and uncheck sync contacts.

Box to uncheck to stop Waze from synching contacts
Stop Waze from syncing your contacts

You don’t need to do that anymore. Then hit the button that brings up the extra menu.  On my phone, Galaxy S4, it’s in the lower left hand corner.  It’s one of the hardware buttons. Then it brings up the option where you can remove the account.  

option to remove account
Option to remove account
android accounts
Confirmation to remove account

Go ahead and remove the Waze account from your phone and then all of these extra contacts will go away. This should solve it. It should shrink your address book down to the way it should be and you won’t have to sort through all these duplicates to find what you are looking for.

MyFitnessPal – Adding a previous day’s weight

Anyone who has used MyFitnessPal to track their weight has inevitably missed a day here and there. Maybe it was on purpose, if you had a weekend binge, or perhaps you did weigh yourself and just forgot to log it. If you forget for quite some time, your nice little graph will have a long, sloped line between your two most recent weigh ins.

To get around this problem, you can now add weigh in amounts from previous days by following these simple steps.

From the home screen of the app, tap the “+” button and then tap weight.

weight and other buttons
Weight and other buttons

After tapping weight, it brings you to a graph of your weight and wants you to enter today’s weight at the bottom of the screen.

graph with plus
Graph with plus button

Here’s the trick. Instead of entering your weight now, press where the word today is.

today button
Today button

Now you will see the option to choose what day your weight measurement is from.

date selector
Date selector

And there you have it! Next time you remember that you didn’t enter your weight last night, you can go back and enter it tonight.